Rem: FY25 Year-End Closing Schedule

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Please take a moment to review our fiscal year-end processing deadlines and share with appropriate staff.

Following is the schedule for FY25 fiscal year-end close:

Friday, June 13

Deadline to process Scholarship Universe awards for FY25. Awards should be fully approved and at OSFA’s level by this day.

Monday, June 16

Final Budget Journal load to FMS for FY25.

Friday, June 20

Deadline for UGAF check requests and journal vouchers that need to post in FY25.  Requests received after this date will be recorded in FY26.  In order to be processed before year end close, check requests submitted via FAME will need to have unit approvals completed by this date.

Wednesday, June 25

Last payment run for FY25.   

Monday, June 30

Credit card contributions (gift revenue) for FY25 must be received by Gift Accounting no later than 12 p.m. (noon).  NOTE: Donors have until Midnight, June 30 to give online at http://give.uga.edu.   

Monday, July 7

Requests to set up year-end payables must be received by Expenditure Control no later than 5 p.m. Please forward these requests by using the check request form with the invoice to follow. NOTE: For all outstanding FY25 charges where an invoice has not been received, it is necessary that a payable be prepared. Payable requests cannot be submitted via FAME request entry form. 

Tuesday, July 8

We will begin processing FY2026 UGAF check request and Scholarship Universe awards. Budgets by class code will be automatically established to facilitate spending at UGA (FMS and Scholarship Universe).  Preliminary budgets will be available until final adjustments are made on July 30th.  

We will begin processing FY2026 journal entry requests.   

Thursday, July 10 

Gifts (excluding credit cards), other income, signed pledge commitments, and planned gifts for FY25 must be received by Gift Accounting no later than 12 p.m. (noon). Gifts, pledge commitments, and planned gifts must be postmarked and dated on or before June 30, 2025 to be included in FY25. 

Tuesday, July 15 

Gift Accounting will begin posting FY26 revenue in GAIL. 

Tuesday, August 5 

FY25 reports will be available through the FAME system. Please note that information in those reports will be subject to audit adjustments.  

For questions regarding gift processing, please contact Gift Accounting at gifts@uga.edu or (706) 542-4438. 

For questions regarding Expenditure Control or Financial Reporting, please contact the Foundation office at askfsap@uga.edu or (706) 542-7842.

The University of Georgia Foundation is registered to solicit in every state and provides state specific registration information at http://www.ugafoundation.org/charity.

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