Giving Day + Email Blackout

Giving Day is 2 Days Away | March 31st

The Office of Annual Giving is requesting an EMAIL BLACKOUT for alumni and donors from March 10 – 31 in preparation for our first-ever university-wide Giving Day on March 31. Constituents could receive as many as 5 emails on Giving Day, and this blackout period is a best practice recommended by other institutions who have been successful with giving days.

Giving Day will support all areas of campus, and we’re asking colleagues to help us make it successful. Thank you in advance for all that you’re doing to support Giving Day!

Please refrain from creating direct marketing efforts and events in GAIL on March 31 due to an expected higher than normal volume of incoming donations and outbound emails for Giving Day.

Please contact Heather Duiser if you have any questions or concerns.

New Event Registrant Analysis Report

We have a new report to announce that we believe you're going to love! This new report allows you to get a broad overview of the constituents that have registered for an event. Statistics that will be included are: age groups, years of recognition, total recognition, gender, degree area and constituency. Read up on all the details here.

Event Attendee Smart Queries Renamed

Please be aware that the following smart query names have been edited to provide better clarity on which smart query you will need to use for your event communication. This name change applies to these specific smart queries for every School/College/Unit. Click here for more information and images.

Previous: A&S - Event Attendees

Renamed: A&S - Event Attendees or Registrants

GA Funder Stewardship Data Added to Acknowledgements

For anyone that has needed additional information to support stewarding efforts for Georgia Funder donors, this one is for you. The following information has been added into all acknowledgment export file definitions so you can easily see which giving page name and ID that a donation was processed through. As reference, please see this article.

The 3 fields are: (Effort) Mailing, Online Information-Page Name, and Online Information-Page ID

Dark Mode Preview in BEE

Whenever you get to the point where you’d like to see what your email is going to look like, there is a preview option built into BEE. Recently added is the option to see how your email will display for users who have dark mode enabled on their device. Learn more about the feature and how to access it here .

ASKIT News!

In early April, we will begin transitioning our helpdesk ticketing system to TeamDynamix. This will be a staged process starting first with Event Registration Page requests and Query/Selection/Reporting tickets. Read all about it here.

Guidelines for Submitting Excel Files to ASKIT

Do you need to share an excel spreadsheet with your ASKIT ticket? Please follow these guidelines to ensure the data is kept secure and making it to the right place.

Advanced Search Options

The constituent search tool features several search fields including name, lookup id, constituency, and address to help you find the record of an individual, group or organization. A bonus feature is that the search options you choose are sticky, the system will remember your settings with every new search you conduct (until such time you make changes to which options you select). Check out these tips for making your Constituent Searches more successful.

Verify Email Communication Preferences

We'd like to remind everyone when you're creating, or copying, an email in BEE, that you need to verify that the correct Communication Preferences are selected for your school, college, unit, or department. Click here for a quick overview.

Activate Email Efforts Before Sending Email

Please remember to activate your marketing efforts as soon as possible so that incoming donations can be properly linked to the effort as they are received. For email efforts only, the process is to check the export data, activate, then send the final email. Please click here for full details.

Introducing the Newest Member of Client Services

Taejah Harper

Please join us in welcoming Taejah Harper as the new Training and Communication Specialist for Client Services. We are excited to have her join our team.

Get to know more about Taejah by clicking here.

You have the option of taking in-person or virtual/hybrid GAIL training classes. Class registration options can be found on the GAIL Resources page by clicking the button below.

Register for a Class

The GAIL Steering Committee is scheduled to meet on Wednesday, April 27, 2022. This will be a Zoom meeting. As always, if you have anything that you would like your s/c/u representative to share at the meeting, please reach out to them a few weeks ahead of time. Thank you!

Find your Committee Representative