If you are currently tracking registrations for an event in GAIL, please plan ahead as pending registrations may take longer to be processed while Gift Accounting prepares for the end of the fiscal year. Please take a moment to review the fiscal year-end processing deadlines:

Thursday, June 20

Deadline for UGAF check requests and journal vouchers that need to post in FY19.  Requests received after this date will be recorded in FY20.

*This includes check requests submitted via UGAF web form which will need completed unit approvals by this date.


Friday, June 28

Credit card contributions (gift revenue) for FY19 must be received by Gift Accounting no later than 12 p.m. (noon). These must be charged before close of business by Foundation staff. NOTE: Donors have until Midnight, June 30 to give online at http://give.uga.edu.


Wednesday, July 3

Requests to set up year-end payables must be received by Expenditure Control no later than 5 p.m. Please forward these requests by using the check request form with the invoice to follow. NOTE: For all outstanding FY19 charges where an invoice has not been received, it is necessary that a payable be prepared. Payable requests cannot be submitted via UGAF web form.


Begin processing FY2020 check and scholarship requests. Budgets by class code will be automatically established to facilitate spending at UGA.  Preliminary budgets will be available until final adjustments are made on July 22nd.  For endowments, only the FY20 spending allocations will be initially included.  For non-endowed funds, the preliminary FY19 ending balances will be used.

Begin processing FY2020 journal entry requests.


Monday, July 8

Gifts (excluding credit cards), other income, and signed pledge commitments for FY19 must be received by Gift Accounting no later than 12 p.m. (noon). Gifts and pledge commitments must be postmarked on or before June 30, 2019, to be included in FY19.


Thursday, July 11

Gift Accounting will begin posting FY20 revenue in GAIL.


Friday, August 2

FY2019 reports will be available through the ONESolution system.


For questions regarding gift processing, please contact Gift Accounting at 706-542-8160.

For questions regarding Expenditure Control or Financial Reporting, please contact the Foundation office at 706-542-6677.