Request Data

On rare instances, an approved user of GAIL may supply data to an employee, volunteer, or company to use outside of the GAIL system. Please follow these instructions for completing Non-Disclosure Agreements.

1. Ensure a non-disclosure form has been signed with that employee, volunteer, or company including their GAIL lookup ID:
   • ATTENTION! PLEASE READ BEFORE SELECTING A FORM BELOW. For both DocuSign forms…
     • REQUIRED: Fill in YOUR name and UGA email in the first role fields.
     • REQUIRED: Fill in the PERSON or COMPANY and signer’s email in the second role fields.
     • DO NOT CHANGE the Client Services Agent fields. All signers will receive an email inviting them to sign this document. Not completing both fields in both roles will void this agreement.
       • Mutual non-disclosure agreement for companies and organizations [last updated 06/19/2020]
       • Mutual non-disclosure agreement for individuals [last updated 06/19/20]
2. Ensure all data and communication about the data are sent through SendFiles, UGA’s encrypted messaging service. Sending GAIL data through email is not secure, even to other individuals with university email addresses. (Here are some instructions on how to use SendFiles.)
   • SendFiles application login supported by EITS
3. Ensure the data are discarded once the project is complete or two weeks after receiving the data, whichever is shorter.  For vendor’s obtaining data, a full contract must be executed.

When you have signed and completed the appropriate form via DocuSign, it will be reviewed for approval and recorded in the ticket. Once approved, it will appear on the constituent’s profile under the documents and interactions tab. You can then safely share data from GAIL (through SendFiles) to this individual or company, or if you need to request data, you can do so by submitting an AskIT ticket.